🗣️ Speak, Don't Type! How to Use Dictation in Outlook on the Web to Write Emails ✉️🎤

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How to Send an Email Using Your Voice in Outlook on the Web

Ever find yourself wanting to send an email but not in the mood to type it all out? Good news—Outlook on the web has a built-in dictation tool that lets you compose emails using just your voice! Here’s how you can do it.

Step 1: Start a New Email

First, open Outlook on the web and click New Mail. Enter the recipient’s email address, add a subject, and move to the body of the email where you'll dictate your message.

Step 2: Find the Dictation Tool

At the top of the email editor, you'll see several tabs like Home, View, and Help. Click on Message, and look for the microphone icon—this is the dictation tool.

Step 3: Grant Microphone Permissions

If you’re using dictation for the first time, Outlook will prompt you to allow microphone access. Click Allow to proceed. Once set up, you're ready to start speaking!

Step 4: Start Dictating

Click the microphone icon and begin speaking. Outlook will convert your words into text in real time. If you make a mistake, you can either edit manually or click the microphone again to make corrections.

For example, if you need to add punctuation, you can say:

• "Hello everyone period" → Outlook will insert "Hello everyone."
• If something is missed, you can click back in the email, place the cursor where needed, and continue dictating.

Step 5: Send Your Email

Once your email looks good, simply hit Send—just like any other email.

Why Use Voice Dictation?

Using voice dictation can be a huge time-saver, especially if you:
✅ Prefer speaking over typing
✅ Want to compose emails hands-free
✅ Need accessibility-friendly tools

Outlook's dictation feature is a simple yet powerful tool to improve workflow efficiency. Try it out, and let me know if you have any questions!